Is your PowerApps screen lagging, leading users to believe nothing is happening in the background? A custom loading spinner can significantly improve the user experience by clearly indicating that data is being processed. Whether you’re pulling data from SharePoint or other sluggish data sources, a visual cue can go a long way in enhancing user trust and interface engagement.

This guide covers two effective techniques to implement a PowerApps loading spinner: a built-in automatic method and a manual method offering full customization.

Enhancing User Experience in PowerApps with Built-In Loading Spinners

When building responsive and interactive applications with PowerApps, providing real-time user feedback during data loading processes is crucial. One of the most overlooked yet highly effective techniques is the use of a loading spinner to indicate background operations. This not only improves the app’s professional appearance but also sets user expectations, reducing confusion or assumptions that the app has frozen or is malfunctioning.

PowerApps provides a built-in spinner component that offers a seamless way to notify users that content is being loaded. Rather than creating custom logic and visuals from scratch, the built-in spinner saves time and ensures consistent user interface design aligned with the overall Power Platform standards.

Leveraging PowerApps Native Spinner for a Seamless Loading Experience

PowerApps includes a native spinner property that activates automatically when the application is in the process of fetching data. This spinner ensures that users are informed of the ongoing process, enhancing transparency and usability, especially in apps that rely heavily on remote data sources like SharePoint, Dataverse, SQL, or integrated Power BI reports.

Implementing this feature requires no complex coding or component imports. It’s an elegant, out-of-the-box solution that offers developers the speed and simplicity they need without sacrificing functionality or design integrity.

Step-by-Step Guide to Activating the PowerApps Spinner

Access the Desired Screen in PowerApps Studio

Begin by opening your application within PowerApps Studio. Navigate to the screen where the spinner is needed—typically this will be a screen connected to a data source or performing heavy initialization tasks.

Whether you’re building an employee portal, a customer support dashboard, or a field service reporting tool, this enhancement is especially helpful for screens that fetch data dynamically or are connected to slow-loading integrations.

Use the Advanced Properties Panel

Click on the canvas or screen itself. On the right-hand side, switch to the “Advanced” tab. Here, you’ll find a list of screen-level properties that control various aspects of behavior and display.

One key property here is LoadingSpinner. By default, this is set to LoadingSpinner.None, which means no spinner is shown during load operations.

Enable Spinner Using the LoadingSpinner Property

Change the LoadingSpinner property to LoadingSpinner.Data. This setting tells PowerApps to display a spinner automatically whenever the screen is retrieving data. It works particularly well with data connections such as SharePoint lists, Dataverse tables, or API endpoints.

The spinner appears only when necessary—when the system detects that a background data operation is running—so it doesn’t clutter your interface or display unnecessarily.

Customize Spinner Appearance with LoadingSpinnerColor

The spinner doesn’t have to stick with the default color. PowerApps allows you to customize its appearance through the LoadingSpinnerColor property. You can set this to match your app’s theme or your organization’s branding guidelines.

For example, if your app uses a navy blue and white color scheme, setting the spinner color to white will provide visibility against darker backgrounds without breaking design consistency.

You can assign the color directly using a hex code or one of the named color values available within PowerApps (such as Color.Red, Color.White, or custom RGBA values).

Extend to Additional Screens and Components

Once you’ve configured the spinner for one screen, you can replicate the same configuration across other screens that also load data. If you’re using embedded controls—like Power BI tiles, charts, or galleries—you can also add conditional logic or separate spinners for those elements, although the built-in spinner simplifies this for most data-driven screens.

For multi-screen apps where users navigate across dashboards, forms, or data entry screens, having consistent loading indicators ensures a unified and intuitive user experience.

Why Built-In Spinners Are Essential for Data-Centric Apps

Loading indicators aren’t just visual fluff—they solve real usability problems. Without visual feedback, users may assume the app is unresponsive or broken, especially when retrieving data from slow or remote servers. Using the built-in spinner provides:

• Real-time user feedback
  
• Reduced frustration and bounce rates
  
• Increased trust in app performance
  
• A professional look and feel aligned with enterprise-grade applications
  

When building apps that support business-critical operations—like inventory management, employee check-in systems, or real-time sales tracking—this small enhancement adds immense value to the end-user experience.

Automating the Feedback Loop for Better UX

Many novice developers overlook the importance of designing for latency. Even a delay of a few seconds during data fetches can cause confusion or lead users to refresh or close the app prematurely.

The beauty of PowerApps’ built-in spinner is its ability to automate that feedback loop. Developers don’t need to create separate variables, timers, or components to simulate data load indicators. Instead, the application itself detects when the underlying data connectors are retrieving information and automatically shows or hides the spinner based on that state.

This low-code enhancement lets teams focus on delivering functionality while still maintaining a polished user interface.

Optimizing Performance While Using Spinners

While the spinner improves the visual feedback loop, it’s still essential to optimize your app’s performance to avoid prolonged load times. The spinner should indicate brief moments of background processing—not compensate for inefficient design.

To complement the spinner:

• Minimize the number of concurrent data sources loaded at once
  
• Use delegation-friendly queries
  
• Reduce nested formulas that execute on screen load
  
• Preload static content wherever possible
  
• Avoid using heavy formulas in OnVisible unless necessary
  

Combining proper performance practices with PowerApps’ spinner functionality ensures a smooth, responsive, and professional application.

Consistency Across Devices and User Types

Whether your users are accessing the app from desktops, tablets, or smartphones, loading spinners behave consistently across all platforms. This helps maintain continuity for users who switch between devices or work across multiple environments.

For example, field technicians using tablets and warehouse employees using desktops will both see identical loading feedback, which improves usability and support efficiency.

When to Consider Custom Spinners

In some niche use cases, teams may want highly customized or branded loading indicators beyond what the built-in PowerApps spinner provides. While the native option is typically sufficient, you may consider custom spinners when:

• You need to display specific loading messages
  
• You want to animate logos or brand elements
  
• You’re implementing advanced conditional visibility logic
  

Even in those cases, you can use PowerApps components or media controls, but for 95% of use cases, the built-in spinner remains the most efficient, low-maintenance option.

Prioritize UX With Built-In Simplicity

Implementing the PowerApps built-in spinner is a quick, effective method to elevate the user experience in any data-driven application. With minimal effort, you can provide clear, automated feedback that keeps users informed and engaged. Especially in apps where data retrieval or remote services introduce occasional delays, this feature acts as a bridge between backend processing and frontend transparency.

At our site, we offer detailed guides, templates, and expert walkthroughs on how to build advanced PowerApps features with intuitive design patterns. Whether you’re developing your first app or optimizing an enterprise deployment, our resources will help you create polished, high-performing applications that users trust and enjoy.

Designing a Custom Spinner in PowerApps for Complete Loading Control

Creating intuitive user experiences in PowerApps is not just about functional features—it’s about designing applications that feel responsive, interactive, and visually engaging. While the platform offers a built-in loading spinner, many developers prefer having granular control over the timing, appearance, and branding of these indicators.

One powerful method to achieve this is by using a custom spinner image—usually a GIF—that you control entirely. This approach is ideal when you want your loading animations to align with your app’s theme, trigger based on specific logic, or be placed precisely where users expect feedback.

By implementing a manual spinner, you take full ownership of the loading experience, from design to behavior. Below, we explore the step-by-step process of adding a custom spinner, complete with visuals, logic, and user experience optimizations.

Why Choose a Custom Spinner Over Built-In Options?

While PowerApps includes a native loading spinner tied to data loading operations, it can be somewhat limited. You cannot easily control when it displays or customize its style. For apps with complex logic, custom transitions, or branding requirements, this rigidity is a disadvantage.

The manual spinner method offers:

• Full control over the timing of the animation
  
• Complete customization of size, speed, and color
  
• Placement flexibility anywhere on the screen
  
• Compatibility with custom user journeys, including forms, API calls, and navigation
  

Whether you’re building an internal HR tool, a public-facing service request app, or an operations dashboard, this method adapts easily to your needs.

Step-by-Step Guide to Adding a Manual Spinner in PowerApps

Choose and Customize a Spinner Animation

Start by sourcing your desired loading animation. Sites like loading.io offer a vast array of loading indicators. Choose from looping bars, rotating shapes, or abstract patterns that align with your app’s personality. You can fine-tune attributes such as:

• Animation speed
  
• Background transparency
  
• Spinner size
  
• Color scheme to match your brand palette
  

After customizing, download the spinner as a transparent GIF for optimal performance and visual quality in PowerApps.

Upload the GIF to PowerApps Studio

In PowerApps Studio, open your app and go to the Media section. From here:

1. Click on the Image button
   
2. Select Upload, then add your spinner GIF
   

Once uploaded, it becomes available across all screens and can be inserted like any other media element.

Insert the Spinner Image onto the Desired Screen

Drag and drop the spinner image into the screen where you want to display the loading indicator. This could be:

• Directly above a form submission button
  
• Centered on the screen during long operations
  
• Positioned near content areas like galleries or charts
  

You can also use layering (via the X and Y positioning) to make sure the spinner overlays other elements when visible, creating a natural loading overlay effect.

Hide the Spinner by Default

By default, your spinner should be hidden when the screen first loads. To control visibility, define a variable when the screen becomes visible:

Set(VARLoading, false)

Add this to the OnVisible property of your screen. This ensures that the spinner is hidden until explicitly shown by an action or event.

Trigger the Spinner During an Operation

To show the spinner, you’ll use an action like a button press to change the state of your variable. For example, suppose you’re using a form submission button labeled “Send Feedback.” Set the button’s OnSelect property as follows:

Set(VARLoading, true);

SubmitForm(FeedbackForm);

Navigate(ThankYouScreen);

This approach does three things:

1. Sets VARLoading to true, triggering the spinner’s visibility
   
2. Submits the form data in the background
   
3. Navigates the user to a confirmation screen, where the spinner is no longer required
   

You can modify this logic based on your app’s flow, including adding delays, checks, or error handling.

Control the Spinner’s Visibility With Logic

Once the variable is in place, connect it to the spinner image’s Visible property. This ensures the spinner only appears when needed:

VARLoading

Now, when VARLoading is true, the spinner will display, and when it is false, it will remain hidden. This allows you to precisely define loading behavior for every interaction in your app, including form submissions, data refreshes, and API triggers.

Strategic Placement Tips for Custom Spinners

To ensure the best user experience, consider the following placement strategies:

• Center of screen: Ideal for full-screen loading during transitions
  
• Near buttons: Reinforces the connection between user actions and the spinner
  
• Within containers: Helps focus attention on specific content blocks
  

You may also want to add a semi-transparent rectangle behind the spinner to dim the background slightly, signaling to users that interaction is temporarily paused.

Benefits of Using Custom Spinners

This manual approach provides several powerful benefits beyond just aesthetics:

• Improved feedback loops: Users immediately understand that the app is processing their action
  
• Consistent branding: Spinners can use your company’s colors or animations, creating a polished look
  
• Granular control: Display the spinner only when certain actions are triggered—not just on screen loads
  
• Layered interactivity: Pair spinners with overlays, animations, or additional notifications for a modern UX
  

By combining media assets, variable logic, and PowerApps visibility properties, you’re able to create a responsive experience that mirrors the behavior of professionally designed applications.

Considerations for Performance and Maintenance

While custom spinners offer flexibility, keep these best practices in mind:

• Optimize GIF file sizes to reduce load time
  
• Avoid using too many animated media files in one screen
  
• Group the spinner and its overlay in a container for easier maintenance
  
• Reset visibility variables when navigating between screens
  

Doing so ensures your app remains performant and scalable, even with enhanced visual feedback mechanisms.

Transform User Interaction Through Intelligent Feedback

When building apps that process user input, retrieve remote data, or perform batch operations, real-time feedback becomes critical. Custom spinners provide an engaging and controlled way to manage expectations and elevate your app’s professionalism.

From support tickets to event registrations, your app becomes more trustworthy and polished when users clearly see that their actions are acknowledged and handled. By implementing a manual spinner strategy, you bring your PowerApps solutions one step closer to enterprise-grade design.

Start Building Smarter PowerApps With Advanced UX Patterns

At our site, we provide comprehensive training, real-world tutorials, and proven frameworks that help developers of all skill levels master PowerApps. Whether you’re interested in adding visual polish like custom spinners or building complex multi-screen applications, our resources are built to take your skills to the next level.

Mastering PowerApps Load Spinners to Enhance App Interactivity

Building responsive, user-friendly applications in PowerApps requires more than just functional design. A truly professional app acknowledges user actions and provides feedback during background processes—especially when data is loading or being submitted. One of the simplest yet most impactful ways to achieve this is by implementing a load spinner in your PowerApps solution.

A loading spinner is a visual indicator that assures users the application is processing their request. Whether it’s fetching records from a SharePoint list, saving form data, or generating a report from an external source, the spinner signals that the system is working—even if nothing seems to be happening on the surface.

In this guide, you’ll explore how to implement both automatic and custom load spinners in PowerApps. From beginner-friendly techniques to more advanced controls, you’ll gain a complete understanding of how to elevate user engagement, minimize confusion, and streamline workflows across any PowerApps solution.

Why Load Spinners Are Essential for PowerApps UX

User experience is one of the defining factors of a successful application. No matter how well a PowerApps application functions technically, if users are unsure whether their action was received or believe the system has stalled, the perceived usability suffers.

This is particularly true for data-driven apps where operations like submitting forms, navigating between screens, or pulling data from external services might take several seconds. Without a visual cue, users may click repeatedly, refresh unnecessarily, or abandon the task altogether.

Adding a load spinner solves this elegantly by:

• Providing immediate visual feedback that reinforces user confidence
  
• Preventing premature interactions during processing
  
• Making apps feel faster and more reliable, even during wait times
  
• Aligning with modern UI/UX standards found in professional applications
  

Whether you’re new to PowerApps or an experienced developer building enterprise-level solutions, integrating load spinners is a must-have enhancement.

Option 1: Using PowerApps Built-In Loading Spinner

PowerApps includes a native loading spinner that can be activated on any screen. This is the easiest method and perfect for beginners who want to improve UX without complex configuration.

How to Enable the Built-In Spinner

1. Open PowerApps Studio and select the screen where the spinner should appear.
   
2. In the Advanced settings panel, locate the LoadingSpinner property.
   
3. Change the value from LoadingSpinner.None to LoadingSpinner.Data. This setting triggers the spinner during any background data fetch.
   
4. Use the LoadingSpinnerColor property to customize the spinner’s appearance and match your app’s color palette.
   

The built-in spinner is tied to data operations, meaning it will appear automatically during data loads, making it perfect for screens that query SharePoint, Dataverse, SQL, or other external connectors.

Benefits of the Built-In Option

• Requires no coding or extra configuration
  
• Automatically appears when PowerApps detects data loading
  
• Ideal for beginner users building data-connected screens
  
• Offers simple color customization for branding purposes
  

However, while quick and effective, this method offers limited control over when and where the spinner displays, which leads us to the next technique.

Option 2: Creating a Custom Loading Spinner for Full Flexibility

For developers who want finer control over load behavior—such as showing the spinner during form submissions, API calls, or custom navigation—adding a custom animated spinner is the best option.

Step-by-Step Guide to a Manual Spinner Setup

1. Download a custom loading GIF from a site like loading.io. Tailor it to match your app’s branding, size, and animation speed.
   
2. Upload the GIF into PowerApps via the Media section.
   
3. Insert the image onto your screen, placing it where the loading indicator makes the most sense for your workflow.
   

Define a variable to manage visibility by adding the following to the screen’s OnVisible property:
Set(VARLoading, false)

Trigger the spinner on a button press (e.g., form submission):
Set(VARLoading, true);

SubmitForm(MyForm);

Navigate(SuccessScreen);

Control visibility of the spinner by setting the image’s Visible property to:

VARLoading

This setup ensures that the spinner only displays when needed and hides automatically upon screen navigation or after an action completes.

Advantages of the Custom Spinner Approach

• You control exactly when and where the spinner appears
  
• Supports custom animation styles for advanced visual appeal
  
• Works in any use case—forms, galleries, Power BI tiles, and APIs
  
• Can be integrated with additional UI elements, like dark overlays or progress messages
  

This method is particularly valuable for enterprise apps or client-facing applications where branding and interactivity play a key role.

Tips for Improving Load Spinner Integration

To get the most from your spinner implementation, consider these best practices:

• Add a transparent overlay behind the spinner to block further input and create a modal effect
  
• Use timers or completion checks if a process is long and variable in length
  
• Minimize file size of GIFs to avoid bloating your app’s performance
  
• Group spinner elements in containers for easier reuse across screens
  
• Use navigation variables to reset spinner visibility between transitions
  

These enhancements will result in a seamless, polished experience that mirrors the design standards users expect from high-quality apps.

Going Beyond Visuals: Performance and Communication

Spinners are just one element of responsive UX. They work best when combined with other strategies such as:

• Preloading data on splash screens to minimize visible delays
  
• Caching frequent data using collections or local variables
  
• Using status messages or labels to communicate the process step (e.g., “Submitting your request…”)
  
• Disabling controls during processing to prevent duplicate submissions
  

PowerApps gives you the tools to manage both backend performance and frontend feedback. The key is to find the balance that keeps users informed without overwhelming them with too much visual noise.

Unlock the Secrets of PowerApps: A Guided Journey to Mastery

Are you ready to elevate your PowerApps expertise from foundational concepts to transformative, real-world implementations? Our site delivers a meticulously designed curriculum that spans the entire application development lifecycle. Whether your goal is rapid prototyping, robust user experience, or enterprise-grade deployment, we equip you with the frameworks, tools, and confidence you need to thrive in the low-code space.

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Adding Load Spinners: Instant User Experience Upgrades

A deceptively small yet powerful UX enhancement is adding load spinners to indicate background activity. We offer step-by-step instructions for integrating both PowerApps’ native spinner control and a custom GIF-based spinner overlay. Learn how to trigger spinner visibility during data fetches or form submissions and hide it upon completion. This enhancement reduces perceived latency, makes apps feel more responsive, and conveys professionalism by reducing frustrated wait times.

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Final Thoughts

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